How to Create the Perfect Leads List on LinkedIn Sales Navigator

You want to build the perfect leads list on LinkedIn Sales Navigator? But you don’t know how to do it properly?

In this guide, I'll show you how to:

• Define your ideal customer

• Find your leads with Sales Navigator

• Save and organize your leads lists properly

• Export your list and plug it into your CRM

👉 You prefer to watch a video? Here is link:

How to Build Your Lead List On LinkedIn Sales Navigator

Before building a list, you need to know who you're targeting and how to find them. Here's how to do it:

How to Define Your Ideal Customer

Your lead list is only as good as your targeting. That’s why you need a clear ICP (Ideal Customer Profile).

And defining your ICP happens in two steps:

Step 1: Choose the type of company you want to target

Ask yourself:

• What industry are they in? (e.g. SaaS, Real Estate, E-commerce)

• How big are these companies? (e.g. 1-10, 11-50, 51-200 employees)

• Where are they located? (Country, city, region)

• What’s their business model? (B2B or B2C)

Step 2: Identify the right person inside that company

This is where you define your buyer persona. You want to find the people who actually make decisions.

Look at:

• Job title (e.g. Marketing Manager, CEO, Head of Sales)

• Seniority level (e.g. Owner, Partner, Director)

• Department (e.g. Marketing, Sales, Operations)

• Years of experience or past companies

This 2-step ICP will help you find high-quality leads, not just random profiles.

At the end, you should have something like this table, with company info and buyer persona info:

How to Use the Lead Filters

Once your ICP is clear, open Sales Navigator and head to the "Lead filters" section.

Then, you will find all the filters from Sales Navigator.

For example, you can filter your leads by:

• Company size

• Current Job Title

• Years of experience

• Following your company

• Post on LinkedIn

• Geography

• Viewed your profile recently (very useful to find warm leads)

• Industry

• Keywords

• Past company

• Connections (useful to export your connections on LinkedIn)

• Etc

This helps you source exactly who you want to reach.

👉 If you want to check how to use LinkedIn Sales Navigator to find qualified leads, you can check this in-depth tutorial:

How to Save Your Leads List

Once you’ve filtered your search with some filters, it's time to save your leads list.

You can save specific leads in a list by clicking on the box next to the lead:

Or you can click on "Select all" to select the 25 leads of the page:

Then, you click on "Save to list", "Create new list":

To create a lead list, choose a List name, list description and click on "Create and save":

If you want to add leads in the list, you just need to select the leads and select your list.

You will have the number of leads in it.

You have to go on the next page to add the next 25 leads.

Unfortunately, you have to repeat this process page by page :/

How to Organize Your Leads Lists

You can see your leads lists by clicking on "Leads":

On this page, you have all the informations about your leads lists, such as:

• Name of your lists

• Number of leads in it

• Last time updated

You can sort your lead lists them by name, and last time updated.

On more thing you can do is to check all your saved leads by clicking on "All saved leads".

That's not the most useful features, but at least, you know it exists.

How to Manage A Lead List

If you want to see what's inside a list, you just have to click on the list.

For this example, I want to check "CEO - Profile viewers".

Once you're on the page, you have a access to informations like:

1. "Total results"(meaning the number of leads in your list)

2. "Changed jobs in past 90 days" (meaning they are most likely open to new services/tools)

3. "Posted on LinkedIn in past 30 days" (meaning these leads are active on LinkedIn)

For each lead, you have informations like:

1. Name

2. Account

3. Geography

4. Notes

5. Outreach activity

6. Date added

7. Actions

Of course, you can delete a lead if you think it's not relevant.

How to Delete a Lead List

If you want to delete a lead list, you just have to click on the 3 dots, and click on "Delete".

Best Practices for Managing Your Lead Lists

1. Save Your Lead Search

I’m sure you don’t want to redo your filters every time? That’s why you need to save your search (which is different from save a lead).

When you're on the lead search with all your filters, click on “Save Search to get notified of new results".

You can manage your saved searches by clicking on "Manage saved searches".

Tip: Give your saved search a clear name and description like "SaaS CEOs - France - 11-50 employees"

2. Update Your Filters

Your ideal customer may change. So should your filters.

Every 1-2 months:

• Review your ICP

• Adjust your Sales Navigator filters accordingly

• Remove filters that no longer make sense

How to Export Your Leads List

Now it's time to export your list to either upload your leads in:

1. Your CRM

2. Favorite outreach tool

How to Export your Leads List in Sales Navigator

Follow the 7 steps to export your leads from LinkedIn Sales Navigator with their verified emails:

1. Create a GiveMeLeads account

2. Download the Chrome Extension

3. Select your target on LinkedIn Sales Navigator

4. Add Intent Data (Optional)

5. Launch your export

6. Schedule Your Leads Export (Optional)

7. Download your leads file

Let's dive in!

Step 1: Create a GiveMeLeads account

Go on GiveMeLeads. Then click on "Get first 10 leads for free".

Then, you have to write your:

1. First Name

2. Last Name

3. Email

4. Password

And click on "Create account".

Step 2: Download the Chrome Extension

The GiveMeLeads Chrome extension allows you to export your LinkedIn Sales Navigator leads with one click.

It's not mandatory to use it — you can also copy and paste the Sales Navigator search URL directly into the platform.

However, using the extension makes the process faster and easier, especially if you're just getting started.

Step 3: Select your target on LinkedIn Sales Navigator

Go to LinkedIn Sales Navigator.

Use filters to find your ideal leads (like job title, company size, or location).

Then click “Extract leads” using the GiveMeLeads extension or paste the search URL on the platform.

📺 If you're not sure how to use LinkedIn Sales Navigator to find qualified leads, you can check this video:

Step 4: Add Intent Data (Optional)

Depending on your GiveMeLeads plan, you can add intent data to your searches.

It’s a great way to find warm leads — people who are more likely to reply or book a call.

Let’s say your LinkedIn Sales Navigator filters are:

• Company size: 51–200 employees

• Job title: “Head of Sales”

• Location: San Francisco Bay Area

On top of that, GiveMeLeads will look for people who match these filters and show intent, such as:

• 1st-degree connections

• People in your competitors’ network

• People who follow your company page

• People who viewed your LinkedIn profile

Once you’ve selected your intent data sources, click “Save Changes”

💡 Pro tip: You can set priorities for each source. For example, you can give more weight to 1st-degree connections than profile viewers.

💡Pro tip #2: If you work with multiple sales reps (or co-founders), you can use all of their LinkedIn accounts to get more and better leads. Each account brings its own network, 1st-degree connections, and profile viewers — which means more warm leads for your team.

Step 5: Launch your export

You target is set up. Now it's time to export your leads.

For that, click on "New Leads Export".

You will get a pop-up where you can select:

• The number of leads you want to export

• If you want to schedule this export on a weekly basis.

Then click on "Export Leads".

Step 6: Schedule Your Leads Export (Optional)

GiveMeLeads lets you schedule lead exports. Pick the day you want, and you’ll receive fresh leads weekly.

Once set up, you'll get a fresh list of leads every week — automatically.

Each lead is unique, and the system ensures there are no duplicates. This saves you time and keeps your CRM clean, so you can focus on outreach, not data cleaning.

Then, you’ll automatically receive new leads every week — no manual work needed.

You can focus 100% on what really matters: sending emails, starting LinkedIn conversations, and booking meetings.

💡 Pro tip: With scheduled exports, you can easily build lead files with more than 2,500 fresh, qualified contacts delivered straight to your inbox every week.

Step 7: Download your leads file

When your export is finished, you’ll receive an email with a download link.

You can also download your file directly by clicking the "Download" button in your dashboard. You’ll see two options.

1. "Open in Sheets"

This gives you a simple version of your lead list.

You have:

• Source (Sales Navigator, 1st-degree, profile viewers…)

• First Name

• Last Name

• Profile picture

• Company name

• Job title

• Headline

• LinkedIn URL

• Email

It doesn’t include all the data, but it’s perfect if you just want to import leads into your CRM or outreach tool like Lemlist or Expandi.

2. "Download CSV"

This gives you the full file with all available data. For each lead, you’ll see extra info like:

• Whether they have LinkedIn Premium

• Their total years of experience

• Company details like size, industry, and location

• Etc

Here's all the informations you can have:

💡 Pro tip: Don’t forget to scroll horizontally — there's a lot of valuable data in your lead file, including job titles, company size, verified emails, and even intent signals.

On top of that, GiveMeLeads automatically cleans your data:

• Fixes capital letters in names and job titles

• Removes emojis from job titles

• Removes legal suffixes in company names (like LLC, GmbH, etc.)

GiveMeLeads also checks if each lead matches your LinkedIn Sales Navigator filters.

If a lead doesn’t fit — for example, they have:

• An invalid job title

• Invalid location

• Wrong company size work

• Etc

We tag them in the column "filters" with the reason they’re invalid (like “Invalid job title” or “Wrong company size”).

That way, you keep full control of your data and don’t waste time guessing why a lead doesn’t match your targeting.

With GiveMeLeads, you get the verified professional email of every lead — even if they’re in your 2nd or 3rd-degree connections.

💡 Pro tip: No need to use separate tools to find or verify emails. Everything’s already cleaned, verified, and ready to go.

👉 Try GiveMeLeads today and turn LinkedIn into a lead machine.

👉 If you want to have a video tutorial on how to export your leads from LinkedIn Sales Navigator, you can check this video:

Conclusion

To sum up how to create the perfect leads list on LinkedIn Sales Navigator:

• Start by defining your ideal customer profile

• Use filters to find matching leads

• Save and organize your leads into lists

• Export your list with GiveMeLeads

• Find emails and import them into your CRM

That’s how you build a lead list that actually converts.

FAQ

How can I create a leads list on LinkedIn Sales Navigator?

Use filters to find your ideal customers, then save them to a custom list.

Can I export my lead lists from Sales Navigator?

Not directly, but you can use tools like GiveMeLeads to do it.

How many leads can I Save in LinkedIn Sales Navigator?

You can save up to 10,000 leads in Sales Navigator.